Web-Based Student Research Defense Management System for PSU-School of Advanced Studies

Abstract

This study aimed to develop a Web-Based Student Research Defense Management System for the PSU–School of Advanced Studies (SAS) to address the limitations of the existing manual and paper-based defense scheduling process. The current system presents challenges such as scheduling conflicts, communication gaps, document tracking inefficiencies, and delays in approval workflows. Using a descriptive-developmental research design, the study first analyzed the existing defense procedures through structured interviews, document analysis, and process flowcharting. The system was then developed using the Rapid Application Development (RAD) methodology, incorporating iterative prototyping and user feedback to ensure that institutional requirements were met. The proposed system provides a centralized and automated platform for managing defenses scheduling, calendar integration, automated notifications, and report generation for title, proposal, and final defenses. Use case diagrams were utilized to visualize system interactions among student researchers, thesis/dissertation professors, faculty member (panel members), and the Executive Director. The system aims to improve efficiency, coordination, transparency, and documentation of the defense process within the university. Usability testing was conducted using the Website Analysis and Measurement Inventory (WAMMI) questionnaire, evaluating attractiveness, controllability, efficiency, helpfulness, and learnability. Results revealed an overall grand mean of 4.36, interpreted as Strongly Agree and Usable, indicating high user acceptance and satisfaction. The findings confirm that the developed system effectively enhances the management of student research defenses at PSU–SAS and provides a more organized, accurate, and reliable process for all stakeholders.